Automation has the potential to level productivity, smoothen activity, and simplify our daily including email. The process of automation improves tasks, saves time, and drives productivity. 


For instance, if you frequently send emails manually, organize conversations, or apply labels in Gmail then it will become very hectic. Consequently, today will allow you to automate all these tasks with the assistance of Google Apps Script which is a powerful tool to automate these tasks seamlessly.


What You Can Do With Apps Script Automation?


Typically, there is a big list of tasks that you can automate using the Google Apps Script. However, here we will reveal the way to automate a few of those tasks with Apps Script. 


  • Today, we will give you a step-by-step guide on how to send automated emails using the Google Apps Script.
  • Additionally, we will also explore how to manage the threads and apply labels to organize an effective Gmail inbox.

Therefore, let’s break down each and every concept with the help of easy-to-understand examples.


1. Method-1 (Sending Automated Emails)

The consistency of sending reminders, confirmations, or follow-ups to a group of people regularly requires a lot of precious time and effort. Which mostly drives issues like the person forgetting to send the update or being busy with other important tasks.


In that situation, you can automate your manual typing and sending these email tasks by applying the process Google Apps Script.


Here’s a Step-by-Step Guide to how you can automate this


To drive this automation, you have to follow these steps:-


Step 1: Open Your Google Drive.

First, you have to open up your Google Drive by clicking on “New” > “More” > “Google Apps Script.”


Step 2: Write the Script

Once, you have opened the drive then you have to write up the script. For this, you need to follow the below Apps Script code.



Step 3: Automate the Script 

After the creation of the script, you need to run that script automatically by setting up a scheduler. To set out this scheduler, you need to follow the below steps:


Set Up a Trigger:


Just by adding a trigger you can automate the process. Hence here you have to set it up using the below path. To do this, open up the Apps Script Editor and click on the clock icon or navigate to: Extensions > Apps Script > Triggers.


In the Trigger setting, you need to click on the Add Trigger option and then configure the trigger. Here you have to follow:


  • Set Function to run at sendAutomatedEmails
  • Set Event source at Time-driven
  • Select Daily, Hourly, etc, or other choice in the Type of time-based trigger

Once done, you have to click on the “Save the trigger” button.


Here, your Email Automation has been Completed. From now on, your email will get sent automatically to your recipient based on the selected schedule.


Step 4: Save and Test

Now, you have to save your script and have to test it out to be sure that it is working well. To do this, you need to follow the below-mentioned steps:-


First, click on the floppy disk icon or press Ctrl + S.

Next to this, click on the play button to run the script.

After this, you have to authorize the script when prompted by Google.

Once you run the script, the email will be sent to your targeted recipient.


Step 5: Send out the Bulk Emails


If you want to send the same email to your multiple recipients simultaneously then you can use Google Sheets to store their email addresses first. Additionally can add automation into that using the Google Apps Script. Here’s how:-



2. Method-2 (Manage Threads and Labels)


We get emails during the entire day from different resources for different purposes that make your inbox feel crowded and hard to manage. For this, Gmail offers features like threads and labels to organize your overwhelmed emails better. However, adding the Google Apps Script automation here can allow you to make the process efficient. 


What Are Threads and Labels?


Before a direct dive into the process of automating and managing the threads and labels, let’s have a quick overview of what are these.


  • Threads:

A thread refers to the collection of email messages or a group of emails together having the same subject line.


  • Labels:

Labels refer to the Tags that allow you to categorize your multiple emails such as “Work,” “Personal,” or “Important.”


Let’s have a better understanding of this by taking the assistance of the use cases. 


Use Case 1: Find and Archive Threads


Here you can find the specific threads such as emails from a particular sender and then can archive them to declutter your inbox.


For Instance:


Use Case 2: Apply Labels to Emails


Labels will allow you to categorize and locate your emails more easily. Therefore, you can create a custom label and apply it to threads automatically.


For Instance:



Use Case 3: Manage Your Unread Emails


With the Google Apps Script automation, you can mark all your unread emails as read and label them simultaneously.


For Instance:


Final Thought


Google Apps Script allows you to automate your email tasks in Gmail to drive an efficient workflow. This will authorize you to send automated emails, manage threads, and create labels all automatically by using the Google Apps Script.  Therefore, you can declutter your inbox and focus on what matters most. Apart from this, you can add customization and can tailor them to fit your specific needs. Let’s grab more knowledge by jumping into the main content.